4 Uses of Mobile Form Apps For Your Field Based Teams
If you are a company that deals with field-based work which requires data collection, you would be well aware of the problems surrounding data collection in the field. Lost paperwork, important forms stained with coffee, and data entered in incorrect format are problems at the tip of the iceberg. Another problem associated with manual data collection is the need to digitize that data by entering it one by one on a digital spreadsheet. Not only is this a highly inefficient way of working, it is also very time consuming and expensive. An efficient and productive way of collecting field data is the use of mobile form apps for your field-based teams.
Mobile form apps are essentially a mobile solution that allows field agents to collect data digitally with ease and eliminates the need for paperwork altogether. They also allow your field agents to access company data remotely in case they need to during field work. Listed below are four uses of mobile form apps for your field based teams:
They allow and facilitate teamwork
Mobile apps allow your field agents to submit forms – even incomplete ones – and to pass them along to team members for collaboration and teamwork as and when needed. This is because many field work jobs involve job sharing, shift changes and progress tracking that needs to be checked for collaboration amongst team members and task completion. Since these forms can be shared and accessed by multiple entities, supervisors can track employee progress in all contexts.
They digitize all paperwork
Data collection and field work features a lot of paperwork and mobile form apps digitize almost all of it. Not only is this practice environmentally friendly, but it is also very practical and efficient in terms of administration work. It is easier to maintain all data, customer information, business contacts, etc. in one place. It is easier for all employees to access the said information irrespective of their location which ultimately makes their job easier and makes them highly efficient. Mobile form apps also allow the user to filter, sort and categorize data, and also access it offline.
It has a lot of features
While form filling may seem like a easy to do task, it is not. Form filling can be very complicated and require a lot of details. By using mobile form apps, you can categorize the different sections of the survey or form that needs to be filled for easier consultation. One can also make certain questions mandatory and allow auto-fill options. It also allows for filled forms to be sent to the administration department directly without the user opting to send them to ease communication and coordination.
It simplifies work processes through automation
If your field work involves any calculations at all – for instance calculation the age of a child in months for a vaccination or awareness drive – the mobile form app can make such calculations automatically and save a lot of time. It also allows you to convert pictures into text using an embedded and integrated OCR feature which can be very important in field based work. This automation and simplification of processes makes your employees’ workflow streamlined and easier to manage. It can also set up tasks or targets for employees on a daily basis if need be so your employee would be aware of the remaining tasks and completed tasks for each day.
While form filling and its automation in the form of a mobile app may not seem like a revolutionary technology, it is in fact a great contribution towards work automation and improving efficiency in the workplace.